Xero Gold Champion Partner
We keep the books for businesses that operate more than one company — holding structures, property portfolios, franchises and international groups — so every Xero organisation reconciles, every intercompany balance matches, and month-end closes on time.
What we mean by multi-entity
Multi-Entity Xero Bookkeeping Services involve managing the day-to-day financial records of multiple businesses that operate under the same ownership or group structure. Instead of maintaining each company independently, we implement consistent bookkeeping procedures, standardised reporting, and efficient intercompany accounting processes across every Xero organisation.
Our service ensures that every business entity maintains accurate financial records while giving directors and finance teams greater visibility over the group's overall financial performance.
We work with businesses of all sizes, from companies operating two Xero organisations to multinational groups with complex accounting requirements, multiple currencies, and cross-border transactions.
Our specialists manage everything from daily bookkeeping and reconciliations to consolidated reporting and intercompany accounting, allowing you to focus on growing your business while we keep your financial records organised and compliant.
The complexity multiple entities create
As groups grow through new subsidiaries, acquisitions or overseas expansion, the same list of problems tends to appear on every finance director's desk.
What we manage, entity by entity
Tailored to businesses running more than one Xero organisation — from two companies to large international groups.
GL · General ledger
Sales & purchase invoice processing, supplier payments, customer receipts, expenses, bank matching, journals and general ledger maintenance — kept current across every company.
BR · Reconciliation
Current, savings and foreign currency accounts, credit cards, PayPal, Stripe, Wise and Revolut Business, reconciled regularly so records always match statements.
AP · Payable
Supplier invoice processing, payment allocation, statement reconciliation, outstanding balance reviews and purchase ledger management, entity by entity.
AR · Receivable
Customer invoices, receipts, credit notes, aged debtor reports and account reconciliation — protecting cash flow across the group.
ME · Month-end
Balance sheet reconciliations, P&L review, accruals, prepayments, fixed asset & payroll journals, depreciation and VAT reconciliation.
IC · Intercompany
Intercompany sales & purchases, management fees, director loans, expense recharges and shared overhead allocations — recorded correctly on both sides, every time.
Why it matters
Beyond compliance, structured bookkeeping across every company changes how quickly — and how confidently — you can make decisions.
Understand each company's performance individually while monitoring overall group profitability, without manually combining reports from different systems.
Every bank account, payment platform and payment method reconciled, so cash across all entities can be monitored in real time.
Standardised bookkeeping procedures across every company cut down duplicated transactions, missing invoices and incorrect VAT treatment.
Daily posting, reconciled banks and matched intercompany balances mean reports are ready far earlier — not weeks after the month has ended.
Built to support new subsidiaries, acquisitions, international expansion and group restructuring without rebuilding your bookkeeping from scratch.
Who we work with
Parent companies with multiple subsidiaries, with accurate intercompany accounting and consolidated reporting.
Separate companies per development or portfolio, with rental income, expenses and financing tracked per entity.
Separate legal entities per country, brand or marketplace, integrated with Shopify, Amazon, WooCommerce, A2X, Stripe and PayPal.
Project-based reporting, CIS compliance, subcontractor payments and cost tracking across multiple entities.
Consultancies, recruitment agencies and technology companies kept organised, compliant and reporting-ready.
Technology companies, recruitment agencies, manufacturing, wholesale & distribution, hospitality, healthcare, charities & not-for-profits, international trading companies and franchise businesses, in the UK and internationally.
Why Xero
Xero is one of the world's leading cloud accounting platforms, trusted by millions of businesses because it provides flexibility, automation, and real-time access to financial information. While each legal entity operates its own Xero organisation, the platform integrates with specialist applications that simplify intercompany accounting, group reporting, and financial management.
Directors, accountants, finance managers and business owners can securely access up-to-date financial information whenever they need it, from anywhere in the world.
Many businesses start with a single company but expand over time through acquisitions, new trading entities, overseas subsidiaries, or separate property companies. Our Multi-Entity Xero Bookkeeping Service is designed to support businesses at every stage of growth — whether you operate two companies, five subsidiaries, ten trading businesses, or twenty international entities, our bookkeeping processes remain consistent, scalable, and efficient.
Xero app ecosystem
We assess your existing systems and connect Xero to the tools that remove repetitive work.
We integrate Xero with leading ecommerce platforms and specialist accounting applications such as A2X, automatically summarising sales, fees, refunds, taxes and payouts.
Shopify Amazon WooCommerce BigCommerce Etsy eBay A2X
These integrations automatically import payment data, helping finance teams reconcile transactions quickly while maintaining accurate customer records.
Stripe PayPal GoCardless Wise Revolut Business Square
Employees upload receipts from their phones, while invoices and expenses are automatically extracted, categorised and sent to Xero for approval.
Dext Prepare Hubdoc Pleo Expensify
Structured approval workflows before supplier invoices are paid — controlling spending, reducing fraud risk and improving audit trails.
ApprovalMax
These systems synchronise inventory levels, purchase orders, sales orders and cost of goods sold with Xero.
Cin7 Core Unleashed
These applications consolidate financial data from multiple Xero organisations into professional management reports and group dashboards.
Joiin Fathom Syft Analytics Spotlight Reporting
Common pitfalls
Managing multiple companies introduces challenges that many finance teams underestimate. Our specialists help businesses overcome these common issues.
Transactions between companies must be recorded correctly in both entities. If one side is missing or incorrectly coded, balances no longer match. Our team ensures every intercompany transaction is accurately reflected across all Xero organisations.
Many businesses operate several bank accounts across different companies and currencies. We reconcile GBP, USD, EUR and AED accounts, along with credit cards, digital wallets and payment platforms — reducing errors and improving financial reporting.
International businesses regularly buy and sell in different currencies. We manage foreign supplier invoices, overseas customer invoices, currency gains and losses, exchange rate adjustments and multi-currency reconciliations.
Different companies may have different VAT registrations, reporting frequencies, or tax treatments. We ensure accurate VAT coding, VAT reconciliations, digital record keeping, MTD-compliant bookkeeping and cross-border transaction reviews.
One of the biggest issues within group companies is inconsistency. Different entities often use different account codes, reporting structures and bookkeeping procedures. We standardise the Chart of Accounts wherever practical, making consolidated reporting faster and more meaningful.
Onboarding
A proven sequence designed to minimise disruption while delivering accurate financial information from day one.
We map your business structure, current systems, transaction volumes, reporting needs and growth plans.
Every organisation is reviewed — Chart of Accounts, reconciliation status, VAT settings, tracking, permissions and integrations.
We design workflows for sales, purchases, expenses, payroll journals, intercompany transactions and month-end procedures.
Xero is connected to your ecommerce, payment, expense, reporting and inventory tools to cut manual work.
Our team manages transaction posting, invoice processing, reconciliation and customer allocations, daily.
Detailed reconciliations and management accounts — P&L, Balance Sheet, cash flow and KPI reporting.
Why outsource
In practice
Property
Delayed monthly accounts across several companies with intercompany loans and shared expenses. We standardised the Chart of Accounts, structured intercompany accounting and introduced monthly reconciliation schedules.
A significantly faster month-end close and more reliable reporting.
Ecommerce
Regional sales entities selling through Shopify and Amazon, paid via Stripe and PayPal. We integrated A2X, automated payment reconciliations and added Dext for purchase invoices.
Less manual bookkeeping and real-time visibility across all entities.
Professional services
Multiple companies needing consistent procedures and consolidated reporting. We standardised bookkeeping, introduced ApprovalMax for purchase approvals, and delivered monthly management accounts.
A scalable finance function ready to support future growth.
Questions
Multi-Entity Xero Bookkeeping Services involve managing the financial records of multiple businesses that operate within the same group or ownership structure. This includes day-to-day bookkeeping, bank reconciliations, intercompany accounting, month-end reporting, and financial management across multiple Xero organisations.
Yes. We support businesses with two companies through to large organisations operating multiple Xero entities across different industries and countries.
Yes. We accurately record and reconcile intercompany sales, purchases, loans, management charges and shared costs so balances remain consistent across every entity.
Yes. We produce consolidated management reports using Xero and specialist reporting applications, giving directors a clear view of group performance.
Yes, including GBP, USD, EUR, AED, CAD, AUD and many other currencies supported by Xero.
Absolutely. We integrate Xero with Shopify, Amazon, WooCommerce, BigCommerce, eBay, Etsy, Stripe, PayPal, Wise and many other cloud applications to automate bookkeeping.
Yes. We specialise in migrating businesses from Sage, QuickBooks, NetSuite, Microsoft Dynamics, Twinfield, Pegasus Opera, Access Dimensions and other systems to Xero.
Yes. We prepare monthly management accounts, Profit & Loss statements, Balance Sheets, cash flow reports and KPI reports to help you monitor business performance.
Yes. We regularly collaborate with accountants, finance directors, auditors and tax advisers to ensure accurate financial information is available whenever required.
Yes. We use secure cloud-based systems and controlled access permissions to protect your financial information while following best practices for data security.
Yes. We can complete catch-up work, reconcile outstanding transactions, and bring your Xero records up to date before moving to ongoing monthly bookkeeping.
Yes. We work with businesses across Europe, North America, the Middle East, Australia and many other regions, supporting multi-currency bookkeeping and international reporting requirements.
Yes. We maintain accurate bookkeeping records that support VAT return preparation and Making Tax Digital (MTD) compliance.
Yes. Wherever possible, you'll work with a dedicated team that becomes familiar with your business, helping ensure continuity and efficient communication.
Pricing depends on the number of companies, monthly transaction volumes, bank accounts, multi-currency requirements, reporting complexity and required integrations. We provide a tailored fixed-fee quotation.
Ready when you are
Tell us how many entities you run and what's currently getting in the way. We'll review your processes and return a tailored, fixed-price quotation — no obligation.